Program Assistant
Interfaith Youth Core
IFYC is looking to hire four full-time Program Assistants to support our programs team’s administrative needs. ABOUT US Interfaith Youth Core (IFYC) has grown and evolved since our founding in 2002, adapting fearlessly to meet the complex challenges of 21st-century worldview diversity. We have gone from running interfaith youth programs in church, mosque, and synagogue basements to shaping a national narrative about the power and potential of civic religious pluralism while focusing on the society-transforming power of higher education. We believe in the essential contributions of countless religious and philosophical traditions that affirm the dignity and justice for every human being. IFYC affirms and supports work for racial equity and is committed to the transformation of America into the promise of what it can be but has not yet been. At IFYC, we are ever adapting and changing. We look for people who set audacious goals and love that one workday may not be like the next. We are serious about our vision of an America where people of different faiths, worldviews, and traditions bridge divides, work towards racial equity, and find common values to build a shared life together. We seek to attract and retain a team of staff comprised of the diverse identities we need to achieve our vision, including minority religious groups and people of color. ABOUT YOU You are energized by the opportunity to support interfaith leaders in action! You are someone who thrives in a fast-paced, adaptable environment where one day won’t look like the next. You are organized, love to get things done and have a reputation of completing tasks on time and with the highest-level of accuracy. You hold yourself and your work to a high bar of excellence and take personal responsibility for achieving your goals and supporting those of our colleagues. RESPONSIBILITIES The Program Assistant will support three directors with some executive assistant responsibilities along with supporting a variety of IFYC programs and projects. This position will require the ability to balance and prioritize multiple ongoing projects from multiple stakeholders. Responsibilities: Manage travel logistics for directors including making travel arrangements and preparing materials for directors’ campus visits/fundraising visits (when travel resumes in 2021) Schedule meetings with both internal staff and external partners; prepare materials for meetings; take notes and provide meeting summaries Prepare reimbursement requests for Directors Input new data and clean existing data in Salesforce Pull data reports from Salesforce Compile data and manage internal tracking systems Clean data spreadsheets to upload into Salesforce Proofread and copy edit materials Create and format presentations in PowerPoint Prepare mailing and file documents Copy, scan, and shred materials Assist, support, and in some cases lead virtual or in-person event logistics and tracking Prepare materials for events such as name tags, agendas, and folders. Manage logistics for small events or meetings including participant travel, catering, accommodations and event space Create and edit surveys using IFYC’s survey software Prepare application materials for campus and individual grant programs Communicate with external partners such as campus staff and IFYC alumni on particular programs in order to solicit or share required information Compile, collate, and analyze grant reports from campuses and/or individuals who have received IFYC grants Track program interest and participations Manage expense tracking, process stipends, create MOUs, and reimbursement requests, and other financial logistics for IFYC program participants Provide participants with, and answer questions regarding, logistical program information Other duties as assigned QUALIFICATIONS Bachelor’s degree in related field, including religious studies, education, higher education, sociology, etc. Ability to balance and prioritize multiple ongoing projects from multiple stakeholders Collaborative nature; flexibility and agility in problem-solving Ability to meet deadlines and work well under pressure Strong attention to detail Strong project management and organizational skills Strong competence in Microsoft Office (Word, PowerPoint, Excel); willing to learn and utilize organization-wide constituent relationship management software (Salesforce) Excellent written and verbal communication skills PREFERRED QUALIFICATIONS High level of religious literacy and fluency in diversity, pluralism, and inclusion Hours: 40 hours per week, 9am-5pm, Monday-Friday Pay: $15-$20 per hour plus free medical, dental, vision, and disability insurance for employee-only coverage. Those who wish to cover their dependents can contribute through payroll for dependent health coverage. Generous time off policies that include paid time off, floating holidays, fixed holidays, sick leave and paid parental leave. Supervisor: Program Director Application: Please upload your resume and cover letter that includes why you want to work at IFYC. Application deadline: April 13, 2021 Start Date: approximately May 10, 2021 Location: working from our Chicago Loop office at 141 W Jackson Blvd. #3200 Chicago, IL 60604 when our office reopens in summer of 2021 Travel: none expected in this role
Posting Dates: 
03/29/2021 to 04/13/2021
Job Type: 
Full time
Job Category: 
Contact Name: 
Angela Zonderman
Contact Email: