Church Administrator
United Church of Chapel Hill
The Church Administrator is the Senior Pastor’s lead partner in directing the staff and managing church operations. Whereas the senior pastor focuses on leading the program life of the church’s ministry, the administrator is responsible for assuring that all operational structures necessary for the success of ministry programs are in place. The administrator is particularly attentive, therefore, to finances, building and grounds, and program support. The administrator provides direct staff leadership to the Board of Trustees. Essential Functions General Administration • Provide direct supervisory support to direct reports, who currently include a business manager, communications director, hospitality director and two custodians. • Lead the office in keeping a productive work environment and welcoming guests to the building who have business with the church. • Work directly with Senior Pastor to assure that office functions are aligned with program priorities and strategic goals. • Direct volunteers who assist with administrative and maintenance activities • Oversee employment compensation, including the administration of health insurance, retirement contributions, and other benefit programs in accordance with personnel policies Finance • Deliver monthly reports to the Board of Trustees on the church financial condition. Monitor income and expense; work closely with the Treasurer to interpret the congregation’s financial health. • Oversee monthly payroll preparation and filing of all required quarterly and annual tax reports • Work with the Trustees and other officers of the church to present an annual budget to the congregation. Lead the congregation in adhering to the adopted budget as an annual plan of ministry. • Work with the Senior Pastor to provide seasonal support to the Board of Membership, Engagement, and Stewardship (MES) in managing the church’s annual stewardship campaign. • Oversee the financial integrity of the United Church Preschool Operations • Manage the day-to-day operations of the church building and grounds—proactively assuring that maintenance needs are met, a calendar of operations is maintained, managing staff and volunteers in the office, and attending to the church’s routine daily business. • Manage church facility utilization in compliance with approved policies; work with related staff to coordinate process for room set-up and arrangement; Maintain organization in Sanctuary, Fellowship Hall, Assembly Hall, and other areas of the church highly trafficked by our program. • Maintain communication with all local authorities regarding regulations pertaining to church facilities • Represent the church in contracts approved by the Board of Trustees and manage relations with vendors holding contracts on the property. • Represent the church in relationships with tenants and other who use building space. Enforce a consistent policy on building use and fees. • Respond to needs on the grounds of the church by assuring that repairs are made in a timely manner, systems kept in good order and functionality, and the property is in condition to support ministry and program. • Follow through on other duties as assigned Technology and Systems Management • Coordinate with our volunteer IT consultant and paid webmaster to maintain and plan for upgrades as needed to our IT systems • Oversee the operation of critical systems that include a membership database, communications, and accounting, and information technology. Core Competencies Hospitality/Accessibility: Generates a sense of hospitality and or accessibility by his or her very presence; communicates a sense of availability, warmth, openness and approachability; fosters natural connections between members of the congregation and with visitors; supports a culture of welcoming and connection in the life of the congregation. People/Volunteer Management: Provides direction, gains commitment, facilitates change and achieves results through the efficient, creative and responsible deployment of volunteers; engages people in their areas of giftedness and passion. Project Management: Identifies the key objectives and scope of a proposed project, including budgeting and scheduling; garners needed resources and project support, develops a realistic and thorough plan for achieving key objectives, keeps team members briefed on progress, implements action plans, communicates progress to sponsors, identifies and resolves barriers and problems Decision Making and Problem Solving: Uses sound logic to approach difficult problems and apply effective solutions; can distinguish between symptoms, causes and implied solutions; decides in a timely manner based upon a blend of research, experience, risk-taking and judgment. Helping Orientation: Demonstrates concern for and attends to the needs of the congregation’s internal and external constituents; projects a sense of empathy and understanding when dealing with members and friends of the congregation; is able and willing to supply answers and resources that others find satisfying. Personal Resilience: Can effectively cope with change and uncertainty; can shift gears comfortably; can decide and act without having the total picture; isn’t upset when things are up in the air; can comfortably handle risk and uncertainty; is flexible. Self-Development: Sets appropriate personal work objectives, measures own progress, identifies personal gaps in knowledge, understanding and skill; undertakes appropriate activities to develop needed skills; seeks regular feedback on performance; knows personal strengths and weaknesses, is sensitive to changing personal and organizational requirements and changes accordingly. People/Volunteer Management: Provides direction, gains commitment, facilitates change and achieves results through the efficient, creative and responsible deployment of volunteers; engages people in their areas of giftedness and passion. Process Management: Good at figuring out the processes necessary to get things done; knows how to organize people and activities; understands how to separate and combine tasks into efficient work flow; knows what to measure and how to measure it; can see opportunities for synergy and integration; can simplify complex processes and create policy for repetitive processes. Qualifications Education: BS/BA degree in Business Management, Accounting, or Finance, or equivalent experience; understanding of legal, financial, and accounting best practices for nonprofits; knowledge of church payroll and accounting experience. Experience: 5-10 years of nonprofit or small business, education, or government accounting experience required, with proven supervisory skills or an equivalent combination of experience and education; Significant post-college or graduate school experience in financial management or business administration; experience in property management strongly desired. Computer Skills: Proficient in MS Office; payroll and accounting systems; knowledge of ACS preferred. Supervisory Skills: Proven skills to manage office, facility operations, and staff, as demonstrated by at least 3 years of related supervisory experience Expected Terms of Employment 45,000-55,000 12% contribution to Annuity Program; full-time health insurance benefits according to personnel policies
Posting Dates: 
07/15/2019 to 07/19/2019
Job Type: 
Full time
Job Category: 
Church, Administration
Chapel Hill
Contact Name: 
Rev. Cameron Barr
Contact Email: 
Contact Phone: